Catering Policies

Ordering Timeline and Guarantee

• For your convenience, we recommend that you use our online ordering site at www.mps.catertrax.com
• Orders should be placed at least 7 days before your event. In the event an order is placed less than 7 days we may not be able to provide you with the level of service and the specific menu you requested. Late requests can only be accepted if approved by the catering department.
• All catering orders must have a secured payment at the time of ordering; online payment options include Credit Card, District P-Card or approved internal order.
• The availability of services after 3:00 PM and weekend events depends on the availability of the necessary resources to provide the service requested and will result in an additional labor charge.

Cancellations

All cancellations must be submitted 24 hours prior to the function to avoid a cancellation fee.
Events cancelled less than 24 hours of the scheduled catering function will be charged 50% of the estimated food and beverage charge. In the event that a function is not cancelled, the full amount of the order will be charged.

Taxes

All food and beverage is subject to the applicable local sales tax if the function is not a District or School event. Please provide the tax-exempt number at the time of ordering.

Service and Delivery Charge

All serviced events are subject to a 10% service charge. Any catering delivered outside of the Davis Center is subject to a $20 delivery fee.

Return of Catering Equipment/Property

Customers are required to return all MPS Catering equipment and other property received as part of their delivery or takeout order at the conclusion of the function, unless other return arrangements are made. In the event that equipment and other property are not returned as stated, a $20.00 minimum charge for pickup or full purchase replacement cost will automatically be assessed.

Tables and Chairs (Davis Center)

Customers are required to arrange directly with the facility for the use and placement of all dining tables and chairs as well as buffet tables.

Flatware/Plates/Cups/Linens

100% compostable products are included with all events at no additional cost. As a standard, we provide tablecloths for all food and beverage buffet tables. Linens for guest tables can be provided at an additional charge.

Food Safety/Leftover Policy

Due to health regulations, it is the policy of MPS Culinary and Nutrition Services that excess perishable food items from events should not be removed from the event site. Items purchased for pick up should be properly stored prior to the event and removed and disposed of by the host of the event.

Food and Meal Expenses Procedures and Limitations

All district sponsored functions need to adhere to District Regulation 3327A. Regulation 3327A provides procedures for payment of permissible expenditures of food and beverage at district expense.

Catering Use of Facility

All catering events held in a district facility must be accompanied by a district permit.

Minneapolis Public School buildings are reserved through Community Education. Reservations can be made online or by calling 612-668-3939. You can find the link at https://minneapolis.ce.eleyo.com/ .